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Grants and Funding

Community Sport Infrastructure

Can I submit an application after closing date?

Due to the high volume of interest we cannot accept any late applications.

When will I find out if my application was successful?

Funding announcements for the grant will be made from November 2018 onwards.

I left something out of my application / forgot to include additional information, what do I do?

Sport Australia may contact you if we require further clarification or additional information.

I have a question about my submitted application?

For all application inquiries please email the Community Sport Infrastructure grant team on communitysportinfrastructure@ausport.gov.au. Include your application reference number in the email subject heading.

Who can apply?

To be eligible, applicants must be one of the following Australian entity types AND have been operating for 12 months or longer:

  • A sporting organisation, such as a community sports club or registered sport association;
  • A local government entity;
    • The Australian Capital Territory does not have local government entities and is therefore eligible to apply.
  • An education institution in a remote, or very remote location (as defined in the Program Guidelines glossary), and only if community sport infrastructure exists on land owned or managed by the institution’s council/board of management is accessible to the broader community;
  • A not-for-profit (NFP) organisation whose NFP status must be demonstrated through one of the following:
    • Current Registration with the Australian Charities and Not-for-profits Commission (ACNC);
    • State or territory incorporated association status; or
    • Constitutional documents and/or Articles of Association that demonstrate the not-for- profit character of your organisation.

Eligibility criteria can be found in Section 5 of the Program Guidelines.

Who is ineligible?

You are ineligible to apply if you are:

  • A for-profit organisation; or
  • An individual, partnership or trust (however, an incorporated trustee may apply on behalf of a NFP trust organisation); or
  • A Commonwealth, state or territory government agency or body, (including government business enterprises but excluding the Australian Capital Territory).

What types of projects are eligible for funding?

Minor capital infrastructure projects that meet grant program objectives (Section 2 of the Program Guidelines) are eligible for funding.

Examples of eligible projects (as per Section 5 of the Program Guidelines) may include:

  • Upgrades to playing surfaces, including multi-sport upgrades and resurfacing that supports increased use;
  • Building, expanding and/or upgrading change rooms and officials’ areas;
  • External entry/exit accessible amenities;
  • Improved sports lighting and safety lighting, including installation of solar panels;
  • Improvements to ground and court capacity that support increased use;
  • Improvements to spectator amenities; and
  • Internal/external amenity uplift.

Applications for other projects that meet the objectives of the program are encouraged.

Expenditure of grant funds is restricted to activities directly related to project details which have been specified in the funding agreement.

What types of projects are ineligible?

The program will not fund projects that:

  • Have already commenced works;
  • Have existing Commonwealth funding;
  • Do not meet Australian standards;
  • Include building or upgrade of licenced areas; or
  • Include building or upgrade of gaming areas.

In addition, the program will not fund the following:

  • Purchase of land;
  • Requests for retrospective funding;
  • Ongoing operational costs;
  • Upgrading or redeveloping public toilet facilities;
  • Repair of facilities (except as part of a larger project that meets the objectives of the funding);
  • Facility planning and design;
  • Maintenance works; or
  • Purchasing equipment.

Please refer to Section 5 of the Program Guidelines for further details of ineligible projects.

How much funding can I apply for?

Three grant streams are available to cater for projects of small to medium scale. The maximum grant amount is $500,000.

  • Stream 1: Total eligible grant funding application up to $50,000
  • Stream 2: Total eligible grant funding application between $50,001 and $200,000
  • Stream 3: Total eligible grant funding application between $200,001 and $500,000

Is a co-contribution required?

Whilst not mandatory, co-contributions (including in-kind) will be considered favourably and scored higher where co-contributions exist for projects. Full and confirmed details of any co-contributions must be outlined in your application.

Types of co-contributions?

Co-contribution is a cash or in-kind contribution from you or sources other than the Commonwealth. Examples of sources may include you as the applicant; an individual; local government; state or territory governments; not for profit organisations; or private sector companies.

Can organisations make a joint application?

Applications need to be submitted by a single eligible organisation.

Applicant organisations may however identify partners that will increase capacity to deliver the project.

It is not a requirement that partner organisations are a party to the application and the applicant organisation will accept responsibility for project delivery should the application be successful.

What criteria apply for project funding?

Eligibility and selection criteria apply.

Program Eligibility

To be eligible for the CSI grant, applicants must be one of the following Australian entity types AND have been operating for 12 months or longer:

  • A sporting organisation, such as a community sports club or registered sport association;
  • A local government entity;
  • An education institution in an outer regional, remote, or very remote location, and only if community sport infrastructure exists on land owned or managed by the institution’s council/board of management;
  • A not-for-profit (NFP) organisation whose NFP status must be demonstrated through one of the following:
    • Current Registration with the Australian Charities and Not-for-profits Commission (ACNC);
    • State or territory incorporated association status; or
    • Constitutional documents and/or Articles of Association that demonstrate the not-for- profit character of your organisation.

Please refer to Section 5 of the Program Guidelines to ensure that your organisation and project is eligible.

Refer to Section 6 of the Program Guidelines to ensure that you understand the selection criteria applications will be assessed against.

How do I apply?

All applications must be submitted online via SmartyGrants during the funding application period (open on 2 August and closing on 14 September 2018).

Further information can be found on the How to Apply tab and in Section 7 of the Program Guidelines.

What information should be included in my application?

All sections of the online application should be completed. If you fail to complete a mandatory field you will be prompted to do so. Incomplete applications cannot be submitted.

The amount of additional information required is relative to the project size, complexity and grant amount requested. Refer to Section 7.1 of the Program Guidelines to ensure that you understand which attachments are required to support your application.

You will be able to upload and submit your attachments via the SmartyGrants online application form.

How will applications be assessed?

Eligible applications will be assessed against three selection criteria:

  1. Community Participation;
  2. Community Need; and
  3. Project Design and Delivery.

The amount of detail and supporting evidence required will depend on the grant amount requested (as outlined in Section 7.1 of the Program Guidelines).

Selection Criteria 1 – Community Participation (50%)

Extent to which the project:

  1. addresses an identified need, gap or deficiency in the availability and/or accessibility of community sport and physical activity facilities (15 points);
  2. leads to an increase in sport and physical activity participation (15 points);
  3. leads to an increase in the inclusiveness of new or under represented user groups (10 points); and
  4. provides participation opportunities for multiple sports and/or user groups (10 points).

Selection Criteria 2 – Community Need (25%)

Extent to which the project:

  1. is identified through a facility planning process and identified as a priority for local government and/or state/national sporting organisation or club (10 points);
  2. improves the quality or standard of facilities available to the community (5 points);
  3. has secured an in-kind or financial co-contribution (5 points); and
  4. demonstrates a local economic impact during construction and operation, including employment during and after construction (5 points).

Selection Criteria 3 – Project Design and Delivery (25%)

Extent to which the project:

  1. shows appropriate project design and planning has been undertaken (15 points), including:
    1. a project plan that details how and when the project will be commenced and completed;
    2. appropriate approvals submitted or in place to commence the project in the 2018/19 financial year;
    3. site plans that clearly address community safety, risk management, universal design principles and environmental sustainability where appropriate; and
    4. detail on how project costs have been accurately identified.
  2. the applicant has a proven capacity and capability to complete the project (10 points):
    1. experience delivering similar projects; and
    2. the skills and experience to manage both the project and the grant funding.

Will all applications receive funding?

No. The application process is competitive and it is anticipated that requests for funding will be greater than the total available funding pool.

Successful applications will be those which best meet the grant program objectives and can demonstrate community benefit, impact and strategic value, and capacity to deliver the project in response to the selection criteria.

If successful, am I guaranteed to receive the full amount of funding requested?

No. Successful applicants are not guaranteed to receive the full amount of funding requested.

Sport Australia reserves the right to recommend grant amounts which may differ from the amount requested.

If successful, how long do we have to start and complete the project?

Once a funding agreement has been executed, projects must commence in 2018/19 financial year.

It is expected that projects will be completed in the 2018/2019 FY, however a project's duration will depend on its scale and complexity, and will be specified in the funding agreement.

If successful, what project reporting and funding acquittals are required?

Successful grantees are required to submit Progress and Financial reports in line with the funding agreement. Sample templates for these reports will be provided as appendices in the funding agreement, and can be downloaded at www.sportaus.gov.au. Required details for reports include:

  • progress against agreed project milestones;
  • contributions of participants directly related to the project; and
  • expenditure of grant funds against deliverables; and
  • Evaluation of increased participation levels.

Milestones and the amount of detail provided in reports will be proportionate to the project size, complexity and grant amount.

Sport Australia will monitor project progress by assessing submitted reports, and may also conduct site visits to confirm details as necessary. In some cases, Sport Australia may need to re-examine claims, seek further information or request an independent audit of claims and payments.

If you become aware of a breach of terms and conditions under the funding agreement Sport Australia must be contacted immediately either via 02 6214 1201 or communitysportinfrastructure@ausport.gov.au.

Refer to Section 10 of the Program Guidelines for applicable monitoring and compliance requirements.

Who do I contact if I need assistance with my application?

If you need further guidance in the application process, are unable to submit an online application or wish to withdraw a submitted application, you can contact Sport Australia via 02 6214 1201 or communitysportinfrastructure@ausport.gov.au.

How can I get assistance with my application?

Sport Australia staff are available to assist you in understanding the purpose of the grant, application requirements, and submitting your application. Staff can assist over phone on 02 6214 1201 or via email at communitysportinfrastructure@ausport.gov.au.

We cannot review application drafts.

Can I send an application by post?

We do not accept applications submitted via post. If you think you will have difficulty submitting your application online, please contact us by phone on 02 6214 1201 or email us at communitysportinfrastructure@ausport.gov.au.

Can my application be updated once it has been submitted?

Once your application has been submitted you cannot make any changes.

If you find an error in your application after submitting it, you should notify Sport Australia immediately by emailing communitysportinfrastructure@ausport.gov.au and quoting your application reference number.

How many times can I apply?

You can submit multiple applications for different projects, providing each one meets and can demonstrate eligibility requirements.

Are schools eligible?

Only education institutions in a remote or very remote location, where community sport infrastructure exists on land owned or managed by the institution’s council/board of management are eligible.

Please refer to Section 5.1 and Appendix A of the Program Guidelines for further information.

Schools can check their location status via https://myschool.edu.au/.

Is there a limit to the number of applications one organisation can submit?

There is no limit. Organisations can submit multiple applications in one or more of the 3 available funding streams.

Australian Capital Territory (ACT) government eligibility for Sport Australia Community Sport Infrastructure Grants.

As part of the ACT Government, Sport and Recreation Canberra manages sport and recreation policy, delivers community programs and manages many sporting facilities. The ACT does not have local government authorities.

Sport and Recreation Canberra and other divisions of the ACT Government have responsibility for local sport infrastructure, sport clubs, funding and provision of support for sport and physical activity organisations.  These responsibilities are similar to those of local government authorities in many parts of Australia.

The ACT government is eligible to apply for Sport Australia’s Community Sport Infrastructure grant program.

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